For the purposes of the General Data Protection Regulation and UK data protection laws, your data ‘controller’ is Moreton Morrell Tennis Court Club – ‘the Club’.
About this document
How we collect your information
We may collect your personal data in a few limited ways, namely:
The types of information we collect
Professionals, Members of the Committee and the Assistant Treasurer may collect the following types of personal data about you:
N.B. Personal banking details are not stored by the club but for those paying by direct debit, they are stored by the third party GoCardless System that facilitates collection of members’ bar bills
How we use personal data
Personal data provided to us will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences you express.
We will use your personal data for administration of your Club membership, including:
Where it is necessary for our legitimate interests, your contact details will be:
Your communication preferences
We will always respect your wishes in respect of what type of communications you want to receive from us and how you want to receive them. There are some communications, however, that we need to send you regardless of your preferences in order for us to fulfil our contractual obligations to you as a member of our Club. Examples of these essential service communications are:
You are in control of how we communicate with you. You can update your choices and/or your contact details by contacting us at:
Telephone: 01926 651229
Post: Moreton Morrell Tennis Court Club, Moreton Morrell, Warwick CV35 9AL
The Club Website
No personal information is held on the website other than results and photographs of competitions in which you may have participated
Personal data of young members of the club are not available to any other member of the Club. Parental consent is sought for children under the age of 18 taking part in club activities
Any data breaches of personal data detected by the Treasurer, Assistant Treasurer or Head Professional will be reported immediately to the Club Chairman who will call an Exco meeting to investigate the breach
How long your information is kept
We keep your personal data only for as long as necessary for each purpose we use it. For most membership data, this means we retain it for so long as you have a valid Club membership and for a period of six years after your last interaction with us (for accounting, tax reporting and record-keeping purposes).
Under certain circumstances, by law you have the right to:
Please note that the above rights are not absolute, and the Club may be entitled to refuse requests where exceptions apply. The Club accepts that charges cannot be made for complying with a request and any request has to be resolved within a month
Contact and complaints
post to: Moreton Morrell Tennis Court Club, Moreton Morrell, Warwick CV35 9AL
If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: www.ico.org.uk
All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.